Apple and Microsoft go toe-to-toe on several fronts like Word processing apps. However, Apple aims to offer a solid email experience with the Mail app on iOS, iPadOS, and macOS, but it still leaves a lot to be desired. That's why you can't help but look at a viable alternative from Microsoft's camp - Outlook for Mac.
Recently, Microsoft revealed the brand-new look for Outlook for Mac, which is available through the Fast Insider group. That coupled with a bunch of other software integration in the Outlook for Mac app makes it a viable rival to the Apple Mail app.
In this post, we shall compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on UI, Email Organization, Compose Mail, features, and apps integration. Let’s get started.
Cross-Platform Availability
- With Keychain, Apple Mail operates without asking you to supply all of your account passwords. If you only have one or two accounts in Mail, then you can skip this step, but if you have many Mail accounts, transferring Keychain makes using the new Mac easier.
- Apple Mail, also known simply as the Mail app, is the default email client on macOS.
- When everything looks just the way you want it to be, it’s time to use the remarkably easy trick to send out the email in Apple Mail. Sending the HTML Email in Apple Mail. After this lengthy process, you’d think that sending the HTML email in Apple Mail would be difficult as well.
I know cross-platform availability doesn’t matter much in an Email app. But I’m mentioning here so that you can expect a seamless experience on every platform. Apple Mail is only available on iOS, macOS, and iPadOS.
On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.
![How How](/uploads/1/3/4/0/134036780/121479331.jpg)
Apple Mail comes as the default email client with every Mac using OS X 10.0 or later. It’s a basic, straightforward app and using it to add your iCloud email to the list of accounts is pretty intuitive. If your account includes support for contacts, calendars, notes, or other features in addition to email, you can turn those features on or off: Choose Apple menu System Preferences, then click Internet Accounts. Select your account in the sidebar. Select the features you want to use with your account.
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Read MoreUser Interface and Customization
Microsoft's plans to redesign the interface of Outlook for Mac is much needed to keep it in line with other platforms. There's a catch when it comes to trying out the new Outlook for Mac. You'll have to install it along with other Office apps through an ISO installer.
When you open Outlook for Mac, you'll notice the Compose (New Message) button and Search bar at the top. On the left sidebar, you'll find your email accounts and other folders. It is impressive how Microsoft uses a column layout style and adds the calendar integration to the extreme right. You won’t have a hard time navigating the new look.
You can change the default fonts for new mail, reply mail from the Outlook settings.
Apple Mail looks quite vanilla compared to the Outlook. The default interface shows the Email as well as folders on the left sidebar, messages list in the center, and mail view on the right. Interestingly, Apple Mail offers several customization options.
Go to Mail > Preferences > Fonts & Colors. From there, you can change the message list font, message font, and even fixed-width font. Apple Mail also allows you to change the list view preview from the default 2 lines to 3 lines or more.
Compose Mail
Apple Mail offers a bunch of editing options when you compose a mail. While writing a mail, you can change the font type, size, color, play with bold, italic options, and even add a bullet or number list.
I like how the Mail app lets you add the picture or scanned documents directly from the connected iPhone.
Outlook’s compose menu toolbar is richer than Apple Mail. It lets you highlight the words. You can even add tables and signature. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-to-use templates with images and text. You can save them for later use. While composing an email, just tap on the three-dot menu above and select view templates and add a relevant one in the mail.
Such templates can be when you are composing emails related to specific subjects like marketing surveys, inquiries, and so on. Just create a master template with necessary text for each type or topic of emails you use often.
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Read MoreAdditional Features
If you like flagging emails, the Apple Mail offers a couple of options for neater organization. For instance, you can assign an orange flag for Bank mails and green flag to all finance mails. Most mail apps only support the normal flag (Red color) option.
From the flagged mail section, you can quickly jump to the exact mail that you are looking for. Apple Mail also supports Rules. You can select Mail > Preferences > Rules and create personalized email rules for you. I have created a rule to archive all the emails that come with Coronavirus in the subject.
We can only hope that Apple integrates services such as Reminders, Calendar, and Notes in the Mail app. It would be easy to set reminders for an email or create an event for the Mail app meeting.
Outlook for Mac app also supports to Rules options. I would highly recommend you to set some of the effective rules to organize emails like a pro. The app comes with Calendar, Sticky Notes, and Microsoft To-Do integration.
It works like a charm. If you are using Outlook as your mail provider and if you flag an email in it, the mail automatically gets saved into the Flagged mail section in the Microsoft To-Do app.
Email Export and Third-Party Integration
Apple allows you to export any mail as a PDF file menu. Open any mail and go to File > Export as PDF, and it will create a PDF file from the selected mail. Unfortunately, the app doesn’t offer any third-party app integration.
Microsoft offers a dedicated third-party app store. You can tap on the three-dot menu and go to Get add-ins from a dedicated store in Outlook.
For example, I use OneNote and Trello extensions in Outlook to directly send the selected mail to the OneNote or Trello.
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The comparison above gives you a clear view of the Apple Mail and Outlook’s strength and weaknesses. Apple Mail wins with the simple UI, mail organization, and iPhone integration. However, several folks complain that it is sluggish and buggy. Also, it doesn't translate to a pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with Microsoft apps integration, richer compose menu, and third-party add-ins. Hopefully, the Outlook for iOS also gets a facelift soon. As of now, I’m sticking with Microsoft’s offering. What about you? Sound off in the comments section below.
![Mac Mac](/uploads/1/3/4/0/134036780/787413071.png)
Next up:Recently got a new Mac? Read the post below find the best Mac apps to stay organized.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next7 Best Mac Apps to Stay Organized
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Also See#macos #emailDid You Know
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This article will cover the following information.
- About Apple Mail (Mac Mail), Gmail, G Suite (Google Apps).
- Apple Mail vs Gmail or G Suite.
- Extract mailbox file from Apple Mail.
- Recommended software to convert Apple Mail to Gmail.
- How to export Apple Mail to Gmail account?
- Apple Mail to Gmail converter Features.
- Client Testimonials.
- The conclusion.
About Apple Mail (Mac Mail), Gmail, G Suite (Google Apps)
Apple Mail (Mac Mail) is the default email client, which comes with macOS, iOS, watchOS, etc. Operating System. It is developed by Apple Inc. and it comes with 100% free of cost. Users can easily configure Apple Mail email client with their email id by using IMAP and POP3 to send and receive email messages.
Gmail and G Suite (Google Apps) both are cloud-based email services by Google Inc. Gmail is a 100% freeware email service with 15 GB cloud storage for home users while G Suite is known as the pro edition of Gmail which is a paid service for corporate users to access their business email ids on Google Mail platform.
Apple Mail vs Gmail or G Suite
- Apple Mail is a desktop based email client by Apple Inc. while Gmail or G Suite is the cloud-based email services by Google Inc.
- Apple Mail storages the email data into configured Mac Machine (Local Mac Computer) while Google Mail stores the data on the cloud.
- It is compulsory to configure Apple Mail with the email account to send and receive email messages while Gmail or G Suite can be run directly.
- Apple Mail email client can be run on only configured Mac computer while Gmail or G Suite can be run on any computer, mobile phone, tablets, etc.
Extract Mailbox File from Apple Mail
To migrate Mac Mail to Gmail or Mac Mail to G Suite account, it is compulsory to extract mailbox file as all email are saved in the mailbox file so just follow given steps to copy and paste mailbox file from Mac Computer to Windows Computer.
- Run Mac Mail (Apple Mail) email client and choose Mailbox >> Export Mailbox… option as shown in the screenshot.
- Create Mac Mail Backup folder and click on Create Users can also create the folder with the different name.
- Now select the folder to save Mac Mail export emails and press Choose After clicking on Choose button, all emails will be saved into the selected folder.
- Now right click on Mac Mail backup folder and copy it as shown in the screenshot. After copying the Mac Mail backup folder paste it to external hard disk or pen drive to move data into Windows Computer.
- Now paste data into Windows PC and double click on Mac Mail, Inbox.mbox folder to open them. After that, users will get Mac Mail mailbox file, which stores the email messages. It is without extension MBOX file so please rename it.
- Rename mbox file to mbox.mbox because the recommended software does not support without extension MBOX files.
Note That – Users can also use different techniques to export Mac Mail to Windows computer.
Recommended Software to Convert Apple Mail to Gmail
MBOX to Gmail Wizard is an excellent software to import Apple Mail to Gmail as well as Apple Mail to Google Apps (G Suite) accounts including all email attachments and email items. It is a Windows OS based product, which is compatible with all 32 bit and 64 bit Windows Operating System including Windows Server editions. This application asks Google Mail account credentials to add Apple Mail to Gmail or migrate Apple Mail to Google Apps (Apple Mail to G Suite).
How to Export Apple Mail to Gmail Account?
First, download and install the software on Windows Computer after that follow given steps to move Mac Mail to Gmail or Mac Mail to Google Apps (Mac Mail to G Suite) accounts.
- The tool offers dual options to choose Apple Mail exported mailbox files.
- Select mailbox file and press Next button to continue.
- Fill Google Mail account credentials and click on Convert button to start the procedure.
- Forwarding emails from Apple Mail to Google Mail account, please wait.
Apple Mail App For Pc
- Emails are imported successfully with the completion message.
- Now login to your Google Mail account to access imported emails.
Apple Mail to Gmail converter Features
- Apple Mail to Gmail converter gives permission to transfer emails from Apple Mail to Gmail directly by avoiding manual import, export-related processes.
- The tool also allows migrating emails from Apple Mail to Google Apps (G Suite) by asking the account credentials.
- Mac Mail to Google Apps software gives dual options to choose mailbox files like Select Files… or Select Folders…
- This application maintains all email items and components while transferring emails messages from Mac Mail to Google Apps.
- It is a Windows OS based product, which supports all 32 bit and 64 bit Windows Operating System including latest Windows 10 or Windows Server 2016.
- There is no size limitation to import large size files as well as users can transfer unlimited emails from Apple Mail to Google Mail without any problem.
- It is a shareware software which comes with the free trial version to evaluate the tool before purchasing the license keys.
- BitRecover provides 24 hours technical support with 30 days money back guarantee in case of software failure.
Client Testimonials
Thank you team BitRecover for sharing the information in a simplified way after reading this project anyone can easily import Apple Mail to Gmail or G Suite.
Christopher – Spain
I like this information as BitRecover support team suggested me these steps while I was looking for a solution to migrate email from Apple Mail to Google Apps.
Vincent – Hong Kong
The Conclusion
After reading the above information, anyone can transfer Apple Mail to Gmail as well as Apple Mail to G Suite accounts as this blog is written with actual screenshots which are easy to understand the process. First, download free trial editions of this software to convert few emails from Mac Mail to Gmail and after satisfaction purchase license keys to convert Apple Mail to Gmail without any limitations.
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